Travel Information
Staff Resources
- Travel Portal Login
- Travel Portal User Guide
- Travel FAQs
- Policies and Procedures Travel Associated with University Work
- HR 18 - Approval for International Travel (not to be used as of 1/10/2010)
- HR 18D - Approval for Domestic Travel (not to be used as of 1/10/2010)
- Employee Expense Report Student Payment Form. Student Supplier Form To be filled in for travel-related reimbursements.
- Travel Insurance Information for Staff and Students. How to make a claim, Policy summary, Frequently asked questions, Claim forms
- Travel Diary Guide The University’s Financial Operations Department has issued guidelines to assist with Australian Taxation Office (ATO) Compliance
- Overseas Travel Vaccination Information
- Please refer to the DFAT Website at smartraveller.gov.au to identify any issues with your destination(s).
- Faculty Staff Safety Off-Campus
- Travel Compliance Checklist
- Travel Diary Example Department sample of completed travel diary
- University Preferred Suppliers of Travel Services
- How to make a booking
- Qantas Club Membership
- Travel policy - Section 14 of the Personnel Policy and Procedures Manual
- Travel calculator to determine the maximum allowable travel allowance for meals and incidentals.
- Living-away-from-home-allowance calculator (538kb Excel file) to determine whether the University has Fringe Benefits Tax and Payroll Tax liabilities on the provision of the benefit to a University employee
- Travel itinerary
- Travel Diary
- Department of Foreign Affairs and Trade website
- Travel Risk Management Insurance website
- APEC Business Travel Card information for regular travellers to APEC countries
- University contacts for travel queries
- Travel Insurance for Students Students must arrange travel insurance when travelling for University purposes. The University insurance office arranges free travel insurance for students travelling on University business. At least 7 days notification is required.
- Student Safety Off-Campus Faculty information for students undertaking off-campus activities including conferences, placements, research, fieldwork and excursions. Students must ensure that adequate risk assessments and control measures are in place.
- Travelling Scholarships A list of travelling scholarships, which enable postgraduate students to pursue study, research, visits with an academic purpose, etc overseas. These scholarships are offered as part of the Melbourne Scholarships Program.
- Study Away from the University Information from the Melbourne School of Graduate Research PhD handbook
- Medical Questionnaire for Off-Campus Activities
- Travel overseas may require vaccinations. Discuss travel plans with your treating practitioner or University Health Service eight weeks prior to departure to ensure adequate vaccination coverage. Also refer to the Travel Health Advisory Report for destination vaccination travel requirements.
- Please refer to the DFAT Website at smartraveller.gov.au to identify any issues with your destination(s).
All travel must be approved through the on-line approval process, the Travel Portal - http://www.unimelb.edu.au/travel - prior to a staff member undertaking and/or committing to any travel related expenses. This requirement excludes travel between University of Melbourne campuses and short trips within Melbourne or its immediate surrounds. In such circumstances, staff should retain invoices or other appropriate evidence of any expenses incurred and attach these to any requests for reimbursement.
Travel Portal has been established to manage travel for all University staff. Students and guests or visitors to the University do not have direct access to the Portal, but if they need to travel on University business they can organise this through a Travel Arranger in their faculty/department.
The University's Financial Operations website has some useful resources for travellers. The site includes: